TCMS is introducing a new system to aid the production of programmes, cobbled together by Benedict Randall Shaw. We make about a hundred different programmes in a year. Historically, the performer has sent details to the vice-president, who has painstakingly made a nice programme before uploading them to the website and rushing off to print them. This used to be a huge amount of work over the year, and this form reduces that by automating the typesetting.
Using this form. The vice-president will probably have sent you a link to this form. Fill it in, and then hit the button labelled 'Download programme data' to download a file with your info. Send this to the vice-president. Please note that if you shut the tab, or shut the window, this form probably won't remember your data. It's probably safest to fill it in in one sitting.
If you need stuff in your programme that this form can't provide, fill in as much as you can and download that. Then send that to the vice-president and also to me (my CRSID is bwr26) with a note on what else you need.
This form is still in beta testing. If it fails, I'm really sorry. Please tell me about any errors or bugs, either using a messaging service or my email (again, my CRSID is bwr26).
Concert name will be the title that appears at the top of your concert. If it's a small number of performers and you just want to list who's performing, write something like 'Benedict Randall Shaw, baritone, and Gus Cox, piano' in that box. Please use that 'name, instrument' format so the system can identify it.
Time and date are simple. Write the start time you've agreed with TCMS. If you put something else, it won't reschedule your concert, it will just make the programme wrong.
Location again should be as agreed with TCMS already. Usually this will be Chapel, OCR, or sometimes Antechapel. If it's in Chapel or Antechapel, your concert will likely be streamed, so tick that box unless you've agreed otherwise. We need this information for GDPR. We don't usually stream other locations.
If you have several performers on the same instrument, put them in the same box and separate the names by commas. If you want to put a gap between groups of performers (e.g. between families in an orchestra), add a performer and leave it entirely blank. Performers will appear in the order yuo write them in.
Primary performers are the performers that will appear right at the top of the programme. There should only be a few of them. If it's chamber music, or soloist and piano, choose this for all your performers. If it's something larger, choose the conductor and any important soloists (e.g. concerto soloists).
We don't usually have programme notes, so don't feel any pressure to write any, but if you really want to the option's there.
This is fairly straightforward. Please give the dates of composers, it usually only takes a few seconds to look them up (if they're still alive leave death blank). Ideally add opus numbers etc as well (definitiely add BWV numbers).
Most of the rest of this is fairly clear, again no pressure to add lyrics or translations unless you want to. The larger work thing is if you're playing just one movement of something, e.g. Mein teurer Heiland, No. 32 from the St John Passion, BWV 248. You can leave the number blank if you want to.
When adding movements, submit the numbers as digits rather than Roman numerals, i.e. "3" instead of "III". You can choose this style separately.
I think the only confusing thing is movement types. You should only add these for cantatas, where the type should be something like 'aria', or 'chorus', or 'recitative'. It triggers a non-standard formatting which is a bit of a work-in-progress. There might be another use case but I don't know what it is.
You can add soloists to individual pieces, for things like concerts with different players between pieces, or to individual movements, for things like cantata arias. You can add lyrics and translations to individual movements for things like cantatas and song cycles.
I don't know when you'd need to add other information. In fact, ideally don't do it unless you really feel the need.
Please quickly check there aren't any typos, as we might not have time to check everything super carefully! Once you've done that, press the button below to download your data, and then send the file you download to the vice-president. Thank you for using this form! It really saves us a lot of time.